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Back Office

Billing, Invoicing, and Accounting Integration Built for Staffing

BrightMove’s Back Office streamlines accounts receivable for staffing and RPO firms: catalog every product and service you sell, capture every billable fee, generate accurate invoices, and push it all to your accounting system, without double entry.
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Why staffing and RPO firms run Back Office

Structured product catalog

Organize everything you sell, placements, RPO engagements, timesheets, or project fees, into a three-level hierarchy of product class, product family, and product variant, so your catalog stays consistent as you scale.

Percentage or fixed-fee pricing

Designate a product class “For Placements” to price it as a percentage (say, 20%) instead of a flat dollar amount, while other product classes keep absolute pricing, both living in the same catalog.

Timesheets for contract labor

Timesheets are tracked, billed, and rolled directly into invoices alongside any configured products, so contract labor and placement fees show up on the same clean invoice.

Fee realization you can trust

Every fee tied to a product or service is accurately recorded as it’s earned, so nothing falls through the cracks between a placement and the invoice that bills for it.

Invoicing that runs itself

Back Office generates customer invoices automatically and routes them to the correct Bill-To organization, cutting out the manual double-checking that eats into a billing team’s week.

Customer support

We take customer service seriously—because you deserve more than an auto-reply. BrightMove is one of the only ATS providers that offers direct, human-to-human support from agents who know your system and are ready to help. No long wait times. Just reliable, personalized support when you need it most.

Frequently Asked Questions

What is BrightMove’s Back Office module?

Back Office is BrightMove’s accounts receivable module for staffing and RPO firms. It handles four core functions: a product catalog, fee realization, invoicing, and integration with your accounting system, so billing runs inside the same platform where you manage placements.

How does the product catalog work?

Products are organized into a three-level hierarchy, product class, product family, and product variant, so a broad category like Staffing Services can break down into families like Temporary or Permanent Staffing, and then specific variants like Administrative Assistant (Entry-Level).

Can I bill placements as a percentage instead of a flat fee?

Yes. Product classes can be designated “For Placements,” which allows their variants to be priced as a percentage of a value (for example, 20%) instead of a fixed dollar amount, and both pricing types can coexist in your catalog.

Does Back Office handle timesheets for contract labor?

Yes. Timesheets remain a core part of Back Office billing. They’re tracked, billed, and rolled into invoices alongside any products you’ve configured, covering both timesheet and non-timesheet revenue.

Does Back Office replace my accounting software?

No. BrightMove isn’t a standalone accounting platform. Back Office pushes billing data to your existing accounting system, eliminating double entry rather than replacing the system you already use.

Do I need a separate license to use Back Office?

Yes. The Back Office module must be licensed and enabled on your account before it appears in your ATS navigation. Contact BrightMove Customer Support to enable it and get help with catalog and invoicing setup.

Ready to see Back Office run your billing?

Schedule a demo to see the product catalog, invoicing, and accounting-system integration configured for how your agency actually bills, placements, timesheets, or both.
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