Recruitment Reporting

What do other HR terms mean? HR Glossary

What Is Recruitment Reporting?

In today's competitive job market, it's essential to have the right tools to measure the success of your hiring process and make data-driven decisions. That's where recruitment reporting comes in. Recruitment reporting is a game-changer for measuring the effectiveness of your hiring strategy. It provides valuable insights into your recruitment process, helping you identify areas for improvement and make informed decisions.

Recruitment reporting involves gathering and analyzing data from various sources, such as applicant tracking systems, job boards, and social media. This data is then transformed into comprehensive reports that give you a clear overview of your recruitment process. These reports include crucial metrics like time-to-fill, cost-per-hire, quality of hire, and diversity and inclusion. Additionally, you can leverage recruitment scorecards and audit reports to assess the effectiveness of your recruitment policies and practices.

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What Is The Significance Of Recruitment Reporting?

Recruitment reporting is a crucial tool for optimizing recruitment strategies. It offers deep insights into the hiring process, enabling data-driven decisions and measuring talent acquisition success. This gives organizations a competitive edge by providing an accurate assessment of their recruitment efforts.

Effective recruitment reporting analyzes the process, identifies bottlenecks, and measures recruiter performance. It uncovers valuable insights into hire quality, cost-effectiveness, and workforce diversity. Moreover, it detects recruitment trends, highlighting the most successful applicant profiles.

By providing an accurate view of recruitment performance, reporting empowers informed decision-making. It enables organizations to enhance processes, reduce costs, and attract top-tier talent. It also identifies potential risks and ensures compliance with legal and ethical standards. Ultimately, recruitment reporting is an invaluable tool for optimizing recruitment strategies.

What Are Guidelines For Drafting A Recruitment Report?

Recruiting reports are a powerful tool for evaluating and improving the effectiveness of recruitment strategies. To ensure the success of your recruitment report, there are certain guidelines to follow when drafting it. 

Gather Data

Gathering data for recruitment reporting is essential to understanding the successes and challenges of a recruitment process. Applicant tracking systems (ATS) track the progress of applicants throughout the recruitment process, from initial application to job offer. 

Surveys are used to collect feedback from applicants, hiring managers, and recruiters on the recruitment process. Interviews are used to evaluate the performance of recruiters, hiring managers, and applicants. Interviews can also help to identify areas of improvement in the recruitment process. Other sources of data for recruitment reporting include job postings, job descriptions, job boards, and social media. 

Analyze Findings

Analyzing the data collected gives valuable insights about your recruitment strategy and helps you make informed decisions about how to optimize it. The data can be analyzed in various ways, such as by job type, job location, source of hire, employee performance, and more. 

This will allow you to identify areas of improvement and success, and any trends or patterns in your recruitment efforts. Analyzing the data allows you to understand the effectiveness of different recruiting channels, such as job boards, social media, and referral programs. This helps to determine which channels are most effective for your organization and allocate resources accordingly.

Structure And Outline

Having a clear structure and outline ensures that the report is organized and easy to read. The structure of the report should include an introduction, body, and conclusion. The introduction should provide an overview of the report, including the purpose and scope of the report. The body should contain the data, findings, and analysis of the report. 

The conclusion should summarize the main points and provide recommendations for future action. Additionally, it is important to include subsections within the body of the report to make the information easier to follow and understand.

Write The Report

Writing a recruitment report requires you to collect, analyze, and interpret data in order to produce a comprehensive report that reflects the success of your recruitment efforts. The introduction explains the purpose of the report and its scope. Provide a summary of the key findings and a detailed analysis of the data. 

The conclusion summarizes the key points and provides recommendations for improvement. Use visuals such as tables, charts, and graphs to illustrate the data and provide an easy-to-understand overview. Cite sources you used to ensure accuracy and credibility. Review and edit your report to ensure it is free from any errors or typos.

Review And Edit

It is important to review and edit the report thoroughly. This ensures accuracy and consistency in the information presented. Editing should focus on the structure and flow of the report, and the accuracy of the data. Correct any errors or inconsistencies. Ensure that the tone of the report is appropriate for the intended audience. Once the report has been edited and reviewed, it is ready to be presented.

What Are Essential Recruiting Reports That Are Commonly Used In Hiring?

In this section, you will learn some of the essential recruiting reports that are commonly used in hiring, their major differences and unique advantages. 

Applicant Tracking System

Applicant Tracking System (ATS) reports help to track the progress of job applications, the number of applicants, the number of hires, and the time it takes to fill a position. They provide data on the sources of applicants, the types of applicants, and the demographics of the applicant pool. This data is used to evaluate the effectiveness of a company's recruitment strategy and identify areas for improvement. 

Additionally, ATS reports help to identify potential areas of recruiter misconduct, such as discrimination or bias.1 By using ATS reports, companies can gain a better understanding of their recruitment process and make data-driven decisions to optimize their hiring success.


Time-to-fill reports provide a comprehensive overview of the recruitment process, from the initial job posting to the offer acceptance. They help you identify any bottlenecks in the recruitment process, such as long screening or interview processes, or lengthy background checks.2 

By tracking time-to-fill, you can identify which sources of candidates are providing the best results and which job postings are attracting the most qualified applicants. This information can help you refine your recruitment strategies and focus on the sources and job postings that are most effective in finding the right candidates for your organization.


Cost-per-hire is a recruitment metric used to measure the total cost associated with hiring a new employee. It is calculated by adding up all the costs associated with the recruitment process, such as advertising, interviewing, and onboarding, and then dividing the total by the number of successful hires.3 These reports empower recruiters to identify and analyze areas of the recruitment process that are most expensive and determine ways to reduce costs. This will help them to become more efficient in their recruitment process and save money in the long run.

Quality Of Hire 

This report provides insight into the quality of the talent that is being hired and can be used to set benchmarks for future hires. The quality of hire report helps to identify which recruiting strategies are working best. 

For example, if the report shows that a particular source of candidates is providing the highest quality of hire, recruiters can focus their efforts on that source. The report is used to measure the success of diversity and inclusion initiatives. 

Diversity And Inclusion 

This report provides a comprehensive overview of an organization's hiring practices with regards to diversity and inclusion. It allows employers to measure their progress in achieving diversity goals and identify areas for improvement. 

The report is composed of data points and metrics such as the number of hires from diverse backgrounds, the diversity of the workforce, and the inclusion of minority and underrepresented groups. Employers can gain valuable insights into their diversity and inclusion initiatives, compare their data to industry standards and benchmarks to ensure they are making progress. 

What Are Useful Features Of Recruiting Reports?

Recruiting reports offer a wide range of useful features that can help organizations make data-driven decisions when it comes to their hiring strategy. These features include:

1. Customizable dashboards can be tailored to the organization’s specific needs, allowing recruiters to track and monitor the progress of their recruitment efforts.

2. Automated reporting makes it easier to generate and distribute reports in a timely manner. This helps recruiters stay on top of their recruitment activities and ensure they are meeting their goals.

3. Data visualization tools allow recruiters to better understand their data and identify trends and patterns. This empowers recruiters to make informed decisions when it comes to their recruitment strategy.

4. Job performance analytics can help recruiters track the performance of their new hires and identify areas where improvements can be made.

5. Candidate tracking tools allow recruiters to monitor the progress of their candidates throughout the recruitment process. This helps recruiters ensure they are making the best hiring decisions.

6. Candidate management tools allow recruiters to manage their candidates more effectively. This allows help recruiters streamline their recruitment process and ensure they are making the best hiring decisions.


What is a recruitment scorecard?

A recruitment scorecard is a tool used to measure and track the performance of a recruitment team. It typically includes metrics such as time-to-fill, cost-per-hire, and quality of hire. This scorecard helps identify areas of improvement and allows recruiters to make data-driven decisions.

What is the purpose of a recruitment audit?

A recruitment audit is an assessment of a company's hiring process and procedures. It is used to identify areas of improvement and ensure that the recruitment process is compliant with applicable laws and regulations. The audit helps identify any issues with the recruitment process, such as a lack of diversity or a lack of qualified applicants.

What is a recruitment summary?

A recruitment summary is a document that provides an overview of a company's hiring process and results. It typically includes metrics such as the number of applicants, the number of hires, the diversity of the applicant pool, and the cost-per-hire. 

What is recruiter misconduct?

Recruiter misconduct is any unethical or illegal behavior that a recruiter engages in during the recruitment process. Examples of recruiter misconduct include discrimination, making false promises to candidates, or asking inappropriate questions during an interview.

What are the top six recruiting KPIs?

The top six recruiting KPIs are time-to-fill, cost-per-hire, quality of hire, diversity of hire, applicant-to-hire ratio, and applicant satisfaction. These metrics provide valuable insights into the performance of the recruitment process and allow recruiters to make data-driven decisions.


  1. The bias battle: how software can outsmart recruitment prejudices. (2020, December 23). The Guardian.

  2. Tannian, M. (n.d.). Top 10 Recruitment Problems & Solutions | NEOGOV.

  3. Cost Per Hire (CPH): Defining and Mastering Strategies for Success. (2023, March 6).